Stop hunting through shared drives for "Final_v3_ACTUAL_FINAL.docx". QTRACA Managed Documents gives every document a lifecycle, an approval chain, and a complete audit trail.
Full version history · Multi-step approvals · Training record integration
Managed Documents isn't just file storage — it's a complete controlled document system built for food manufacturing compliance.
Set up multi-step approval workflows for each document type. QA Lead → Operations Manager → Director. Every approver gets notified automatically — no chasing required.
Every edit creates a version. View side-by-side comparisons of any two versions, see exactly what changed, and always know which version is live. Nothing gets lost.
When a document is updated, staff who are linked to that document are automatically notified and their training records flagged for re-acknowledgement. Compliance stays current.
Turn any published document into a training quiz automatically. QTRACA reads the document and generates comprehension questions — staff complete it, you get the training record.
Export any document to PDF for external sharing, printing, or archiving. Organise documents by category — SOPs, HACCP plans, policies, work instructions — for fast retrieval.
Every creation, edit, approval, and access is logged with timestamp and user. When an auditor asks who approved a document and when, the answer is instant and verifiable.
Managed Documents enforces a proper lifecycle. No document goes live without approval. No old version remains active by mistake.
The difference between a document management problem and a compliance problem is often just one audit finding.
No more "which version is current?" — every document has one authoritative published version, visible to the right people.
Every approval is timestamped and attributed. You can show exactly who approved what, and when — in seconds, not hours.
When a SOP changes, the staff who follow it know immediately — and their training records reflect the updated acknowledgement automatically.
| Scenario | Shared Drive | QTRACA |
|---|---|---|
| Know which version is current | ✗ Guess | ✓ Always |
| Approval chain enforced | ✗ Manual email | ✓ Automated |
| Version comparison | ✗ Not possible | ✓ Side-by-side |
| Training records auto-linked | ✗ Manual process | ✓ Automatic |
| Audit trail for all changes | ✗ None | ✓ Complete |
| Access control per document | ✗ Folder level only | ✓ Granular |
See how Managed Documents can eliminate version confusion and make your next audit painless.